MAAFS Annual Meeting
Exhibitor/Sponsor Information
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The MAAFS 2025 Annual Meeting will be held May 5-9, 2025 at the Richmond Marriott Downtown in Richmond, VA. Exhibitor/Sponsor registration is open. Below is information on the available packages.
Please note the new pricing and deadlines.
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Please email maafsvendor@gmail.com with any questions.
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Workshop proposals may be submitted until November 30, 2024
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Standard Exhibitor Package
$2000
Early Bird Discount! $1750 until January 5, 2025
Price increases to $2500 after March 5, 2025
Standard exhibitor table (one table with w/ 2 chairs) · 2 exhibitor registrations
Company name and website published in meeting program
Contact list of meeting attendees · Meals for exhibitors on Wednesday and Thursday
Opportunity to present during the Vendor Spotlight · Option to add-on sponsorship opportunities
Opportunity to submit a proposal to host a workshop (proposals due 11/30/24)
Platinum Sponsorship Add-On
+$4,000
Sponsor the annual Thursday Night MAAFS Dinner Party and corn-hole competition!
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This sponsorship package includes:​
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Larger exhibitor booth (3 tables) with premium placement in the MAAFS vendor hall
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Up to 3 additional exhibitor registrations (5 total)
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Recognition in the meeting program
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Extended time-slot during the Vendor Spotlight
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Signage posted during the dinner party recognizing your company as the sponsor
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The opportunity to set out promotional materials and post your own signage during the dinner party
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1/2 page ad in the event program
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Your logo with a link to your website posted on the MAAFS Website for up to 3 months before and after the event
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Your logo on a MAAFS 2025 meeting merch item
Welcoming Reception Sponsorship Add-On
+$2,500
Help MAAFS kick-off the Annual Meeting by sponsoring the Welcoming Reception on Wednesday evening. All attendees are invited to this reception, which will be held in the vendor room. Heavy hors d'oeuvres will be served.
This sponsorship package includes:​​
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Premium placement in the vendor hall
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Recognition in the meeting program
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Signage posted during the reception recognizing your company as the sponsor
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The opportunity to set out promotional materials during the reception
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1/2 page ad in the event program
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Your logo with a link to your website posted on the MAAFS Website for up to 3 months before and after the event
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Your logo on a MAAFS 2025 meeting merch item
Breakfast or Lunch Sponsorship Add-On
+$1000-$1500/Meal
Sponsor a meal for attendees. Your company will be recognized in the meeting program and signage will be posted during the meal recognizing your company as the sponsor. Meal sponsors will have the opportunity to set out promotional materials during their sponsored meal and may place a 1/4 page ad in the event program. Meal sponsorship costs vary based on the number of attendees expected at each function.
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Available meals include:
Tuesday: breakfast or lunch ($1000/meal)
Wednesday: breakfast or lunch ($1250/meal)
Thursday: breakfast or lunch ($1500/meal)
Friday: breakfast ($1250/meal)
Break Sponsorship Add-On
+$750-$1250/Break
Sponsor a morning or afternoon coffee and snack break for attendees. Your company will be recognized in the meeting program and signage will be posted during the break recognizing your company as the sponsor. Break sponsors will have the opportunity to set out promotional materials during their sponsored break and may place a 1/4 page ad in the event program. Break sponsorship costs vary based on the number of attendees expected at each function.
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Available breaks include:
Tuesday: morning or afternoon ($750/break)
Wednesday: morning or afternoon ($1000/break)
Thursday: morning or afternoon ($1250/break)
Friday: morning ($1000/break)
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Advertisement-Only Package
$350
​ Early Bird discount! $300 until January 5, 2025
Price increases to $400 after March 5, 2025
Would your company like to advertise with MAAFS but you are unable to send a representative? You are welcome to place a flier in our welcome packet with this option.
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Advertisement-only sponsors may also purchase any of the above "add-on" options.
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